Set and manage billed hours
In Rabbiit, managing billed hours is essential to keep precise, efficient financial control of your projects. It ensures accurate control and makes client billing easier. This article details how you can view, mark, and control billed hours using the detailed and summary reports.
Detailed report
The Detailed report in Rabbiit displays a complete list of all time entries, including information such as user, project, total hours, billable amount, and billing status. For closing, the most useful slice is the previous month — the month that is already complete.
August detailed report, with the Invoiced column in green and uninvoiced
Showing billing columns
You can customize the columns shown in the Detailed report to include or hide information as needed. To manage columns, click the gear icon in the upper-right corner and select or clear the columns you want to see.
If the Invoiced column is not visible, turn it on in the gear menu. Hours already invoiced appear in green; the rest show as uninvoiced.
Selecting and marking entries
To mark hours as billed, select the desired entries by clicking the checkboxes to the left of each entry. After selecting the entries, click the "Actions" button in the upper-right corner and select "Mark selected as billed".
Detailed report Actions menu to mark as billed
Billing confirmation
A confirmation window appears showing the total amount to be billed. Review the details and click "Confirm" to complete the action. The billing attribute is applied only to billable hours, even if you select non-billable hours.
Modal to confirm marking as billed
Mark all entries as billed
To mark all entries as billed at once, click "Actions" and select "Mark all as billed". This action applies the billed status to all entries listed in the report.
Edit lock after billing
After you mark hours as billed, nobody can edit or delete the entry. However, you can revert the status to "Not billed" to allow edits. To do that, select the entries and choose "Mark selected as not billed".
To see details about an entry lock, hover over the lock icon next to the entry. This icon provides information about the lock reason and the current conditions.
Additional restrictions
- Entries with an active timer cannot be billed. Make sure the timer is stopped before trying to mark an entry as billed.
- Only users with the appropriate permissions can mark hours as billed. This includes Administrators and Super users, depending on the account permission settings.
Billing summary report
The Summary report offers an aggregated view of your projects' billing status. This report presents charts and groupings that show financial progress and billing status by client, project, and month.
August dynamic summary on the Invoiced Status chart
Showing billing columns and charts
As in the Detailed report, you can customize columns in the Summary report. In Columns, turn on Invoiced and Uninvoiced.
For the chart, select the third one: "Invoiced Status". It compares what is already marked with what is still pending, in the same month slice.
Frequently asked questions
How do I add the billing status column to the detailed report?
Click the gear icon in the upper-right corner of the detailed report and select the "Billed" option to add the column.
Can I mark all entries of a project as billed at once?
Yes. In the detailed report, you can use "Mark all as billed" in the actions menu to apply the billed status to all listed entries.
Where can I see a summary of billing status?
In the Summary report, select the "Billed status" tab to view a chart and a summary aggregating billing information for your projects.
What happens if I mark an entry as billed by mistake?
You can revert the status to "Not billed" by selecting the entry and choosing "Mark selected as not billed".