6 steps to get started with Rabbiit

Updated on September 23, 2026

Rabbiit is hour-management software for service teams — consulting, agencies, offices, software, and law. You log time on projects and tasks, organize the deliverable as activities, and close the period in reports, including client billing.

This does not replace a time clock. A clock records in and out; Rabbiit records what the time was spent on. The two can work together — the difference between Rabbiit and a time clock is the purpose of each one.

This tutorial builds the first flow, in the order the account starts to make sense: project, tasks, people, time entry, team review, and report. If the account does not exist yet, start with how to create a new account. If you arrived through an invitation, how to access your account. The home menus are in understand the home page.

Before you click any button, look at the structure. Think of the project as the house for the work. Three pieces fit inside: tasks (the type of work, the catalog), members (who logs hours), and activities (the deliverable for that project). Hours leave there for reports and billing. Underneath is the client — internal work uses the company’s own name.

How Rabbiit is organized

The six steps below build that house, in this order. The first is to create it.

Step 1: Create a project

A project can be client work, an internal campaign, or any slice where you want to log hours. Without it, there is nowhere to enter time and nothing to filter later in the report.

On the home page, the project list sits in the left column, below the first block (Time tracking, Activity list, and — if the account uses it — Hour approvals). Click + — the tooltip is Create project. Anyone with permission can also create from the top Projects menu. The modal walkthrough is in how to create a project.

Project list on the home page, with the + button The New Project modal asks for the essentials so that house can exist:

Project name — required. Use a name the team will still recognize a month from now.
Client — link it to a client. Internal work: the client with the company’s own name.
Description — optional.
Private — if checked, only the project team can access it. Without the check, the project is public (visible to anyone the account allows to see projects).
Billing — Not billable or Billable hourly. The rate (labor cost per hour) and what counts toward the billable amount are in set billable hours and hourly rate.
Budget — No budget, Total in hours, or Total billable. Later you track consumption in reports.

Click Save project. Account currency and time zone already come from general settings — this modal is not where you change them.

With the project saved, the next step is to say which types of work belong in it. Without that, time entries have no classification.

Step 2: Add tasks to the project

Tasks are the account catalog: work types that repeat (Consulting, Development) and that you reuse across projects. In the screen examples, the project is “Digital Marketing Strategy” — the tasks you add there are what the team will choose when logging hours.

Do not confuse them with activities. An activity is the one-off deliverable for that project — the card with a due date, owner, and estimate, in the list or on the Kanban. The difference is in activities and tasks. Creating the card: how to create an activity. Who can edit the card depends on activity permissions on the project. In this step, what matters is the task catalog.

Project Tasks tab with work types

Open the project on the Tasks tab.
Click Add tasks to project. The detail is in how to add tasks to a project.
Choose tasks from the account catalog or create new ones. Building the catalog requires the create and edit tasks permission.
Mark whether the task is billable. That option exists only if the project is Billable hourly — the detail is in the hourly rate article.

Once the project tasks exist, the remaining piece is who can log hours on it.

Step 3: Add users to the project (optional)

Only a project member logs hours there. If you are the only user on the account, you can skip this step and come back later — the creator is already added as a member. If the team will log time, invite them now.

Project Members tab with the team

Members tab.
Add users to project. The detail is in how to add members to a project.
Add them one by one, or in bulk.
Then set the person’s billing rate on this project and, if needed, Promote to project manager.

If the person does not have a login yet, the invitation goes out from the Users menu — the walkthrough is in how to add users. In the invitation you choose the role (user permissions). On their profile you can already set capacity and labor cost per hour; whoever manages the team also assigns people to each user.

💡 In the invitation, send only the essentials. A regular member does not need this entire help center. The right cut is the Overview for members category.

With project, tasks, and members in place, day-to-day work starts: logging hours.

Step 4: Log hours

There are two ways to enter time, in the same form on the Time entries tab. Field-by-field detail is in how to log hours. If the account uses the weekly grid (and submission for approval), the path is the weekly and daily timesheet.

Log hours manually

Use manual time entry for work already done or for backdating.

Time entry form on the project

In the project, Time entries tab.
Fill in:
- What are you doing? — what was done.
- Total time — how long it lasted.
- Period — from / to (start and end).
- Task — one of the tasks from step 2 (required if the project requires it).
- The date of the work.
Save.

💡 When you fill in time or period, the Start timer button becomes Save.

If the entry will not let you edit, do not force it: why I cannot edit (billed, date lock, or permission). Managers who log for the team: create other people's time entries.

Use the timer

When the work is still happening, instead of estimating later, use the timer — it is the same form, with a different button. It records time while you work. The same log hours article covers stop, resume, and continuing a previous timer.

Time entry form with the Start timer button

💡 For the Start timer button to stay visible, leave Total time and the period blank and do not change the date away from today.

Time entries tab.
Fill in What are you doing? and the Task.
Start timer.
In the list, stop or resume the timer when you need to.

Time entry list with the play button to continue the timer That closes the day’s entry. Work that repeats every week can later go to time-entry automation.

With hours on the project, the next step is not yet the closing report: it is reviewing whether the team is logging as they should.

Step 5: Review the work being done

Logging hours is the start. Before you close the period, check whether time entry is accurate: who missed a day, who went over the cap, who logged on a day with no capacity. That review lives outside the project — in the top Users menu.

The people capacity dashboard compares each person’s expected capacity with what has already been logged. It is not future allocation planning: it is a check of work that is (or is not) coming in. Each person’s profile: set user capacity. Time off and holidays count in that math: holidays and absences.

People capacity dashboard

Users menu.
Read the person × period grid: capacity, hours logged, available, and exceeded.
Click an hour total to open the entries behind that number.

The screen shows the gap. So the team does not depend on a manager chasing people one by one, the account has settings that keep the rhythm:

Time-entry reminders — email when the person logged less than capacity, or left the day blank. It lives in Settings > Time-entry reminders.
Hour approvals — the teammate submits the week; the manager approves or rejects. A submitted week locks time entry for those days. It lives in Settings > Hour approvals. If the account uses the flow, the Hour approvals shortcut appears in the first block of the home page left column.
Date lock — prevents creating or editing an entry outside the agreed window, so the period does not “reopen” after close.

Together with the automation from step 4, capacity, reminder, approval, and lock turn time entry into a routine — not a Friday-night favor.

When the week is complete — or approved — the report answers what the time went to and what that means for the client.

Step 6: See the hours in reports

Reports do not live inside the project: they are in the top Reports menu. The map of the screens is in main reports. Each one answers a question; what changes is the output.

The dynamic summary is the consolidated view you build. In the menu it appears as Customizable summary; the screen title is Summary report. It groups by client, project, person, task, or activity (up to 5 layers) and reads hour totals — and, if the plan and permission allow it, amount, cost, margin, and budget. The typical question is a management one: “how much on this client, broken down by project and then by person?”. The result is a cut for close, billing, and a conversation with the team — without pivoting in Excel.

The Detailed report is the list: one row per entry (date, person, project, task, description, billable, billed). It is for checking what came in, sending the detail to the client, and marking hours as billed. The object here is the record, not the total.

If the question is already “how much on this project?”, Summary by Projects (under More reports) is enough — it is the most direct cut of what you just logged, without building a grouping.

Detailed report with logged hours

Reports menu.
Open the report, adjust period and filter. In the dynamic summary, also set the grouping.
Export to Excel or CSV or PDF, if you need to send it.

Both share the left filter column. On several totals you can click the hours and open the entries. A member who only wants their own: how to see only my hours.

What you get in practice: hours (and amount, if the project is billable) by client and project; the line-by-line view for audit and invoice; the PDF or spreadsheet for anyone outside Rabbiit. The next billing step is marking hours as billed.

With that, the first flow is in place: the house exists, the team logs time, you review the rhythm, and the report closes the period. The articles below go deeper on each piece.